Job Offer
How to use Job Offer in Recruitment: access, working steps, fields, related records and troubleshooting.
Purpose and access
Publish job openings with the relevant requirements, collect structured applicant profiles and review applications in the ERP. Advisory qualification comparisons support human review; they do not automatically make hiring decisions.
This page is a record page in Human Resources → Recruitment. Use the link above to open the configured destination; permissions are checked by the destination service.
Before you start
Prepare the required information: Job Applicant, Offer Date, Designation, Company.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Job Offer from Human Resources → Recruitment, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Job Applicantjob_applicant | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Job Applicant |
Applicant Nameapplicant_name | Data Required · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Applicant Email Addressapplicant_email | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Statusstatus | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Offer Dateoffer_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Designationdesignation | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Designation |
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Job Offer Term Templatejob_offer_term_template | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Job Offer Term Template |
Job Offer Termsoffer_terms | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Job Offer Term |
Select Terms and Conditionsselect_terms | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Terms and Conditions |
Terms and Conditionsterms | Text Editor Optional | Maintain formatted content for the record; review any public-facing output before publishing. |
Letter Headletter_head | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Letter Head |
Print Headingselect_print_heading | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Print Heading |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Job Offer |
Child tables
Job Offer Terms — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Offer Termoffer_term | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Offer Term |
Value / Descriptionvalue | Small Text Required | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.