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Tutorial

Create a subcontracting order

Choose Supply Chain → Subcontracting. Before creating the order, prepare a non-stock service item, a subcontracted finished-good item, its submitted BOM, and the supplier warehouse.

Supply ChainUpdated 13 October 2026Configuration-aware guidance

Before you start

Use your authorized ERP account and the correct company. These screenshots use fictional staging records. Replace the example quantities, dates, warehouses and values with your approved business information. Submission affects the relevant workflow or stock ledger; review the draft first.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Addresses used in this tutorial

ERP_URL is your organization’s ERP address. ACADEMY_URL is the Academy base address: staging uses https://erpstaging.nexcommand.ai/academy; production uses https://academy.nexcommand.ai. Saved record IDs and temporary draft IDs differ between installations. Course IDs and element IDs in the example are not portable to another installation.

Step-by-step instructions

Step 1 of 7

Open subcontracting

Choose Supply Chain → Subcontracting. Before creating the order, prepare a non-stock service item, a subcontracted finished-good item, its submitted BOM, and the supplier warehouse.

Example / selection
One assembly requires four bolts and one bracket
Expected result
The prerequisites define the supplied materials and purchased service.
Expected URL expression{ERP_URL}/desk/nexcom-workflow/Supply%20Chain/Subcontracting
Open subcontracting — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 2 of 7

Prepare the source purchase order

Create a Purchase Order for the job worker. Enable Is Subcontracted. Set Supplier Warehouse and the finished-goods target warehouse. In the service row, select the service item and enter Finished Good, Finished Good Quantity, service quantity and rate.

Example / selection
Service quantity 1 at USD 25; finished-good quantity 1
Expected result
The purchased service is linked to the assembly being produced.
Expected URL expression{ERP_URL}/desk/purchase-order/new-purchase-order-{TEMP_ID}
Prepare the source purchase order — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 3 of 7

Save the source order

Save and review the supplier, warehouses, required dates, service rate and applicable taxes. A draft purchase order is not eligible as the submitted source order.

Example / selection
PUR-ORD-2026-00005
Expected result
The source document is saved for approval.
Expected URL expression{ERP_URL}/desk/purchase-order/{RECORD_ID}
Save the source order — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 4 of 7

Submit the purchase order

Submit the reviewed purchase order. Live submission represents a purchasing commitment and must follow your approval process. This screenshot uses fictional staging data.

Example / selection
To Receive and Bill
Expected result
The submitted source is available to create the subcontracting order.
Expected URL expression{ERP_URL}/desk/purchase-order/{RECORD_ID}
Submit the purchase order — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 5 of 7

Create the subcontracting order

On the submitted Purchase Order, choose Create → Subcontracting Order.

Example / selection
PUR-ORD-2026-00005
Expected result
The job worker, service and finished-good quantities carry forward.
Expected URL expression{ERP_URL}/desk/purchase-order/{RECORD_ID}
Create the subcontracting order — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 6 of 7

Review the BOM and supply warehouse

Review the finished-good item, BOM, quantity and calculated cost. Set the Reserve Warehouse for supplied materials and inspect every Supplied Items row. Selecting a warehouse alone does not enable the separate Reserve Stock checkbox.

Example / selection
Stores; four bolts and one bracket; Reserve Stock off
Expected result
The order specifies materials to supply and the finished goods to receive.
Expected URL expression{ERP_URL}/desk/subcontracting-order/{RECORD_ID}
Review the BOM and supply warehouse — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 7 of 7

Save and submit

Save, review and submit the order. Verify Open status and the permanent identifier before creating the material transfer.

Example / selection
SC-ORD-2026-00001; assembly cost USD 71
Expected result
The subcontracting order is submitted.
Expected URL expression{ERP_URL}/desk/subcontracting-order/{RECORD_ID}
Save and submit — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.

Verified result

The staging purchase order and subcontracting order were submitted. The BOM supplies four bolts at USD 4 and one bracket at USD 30, plus a USD 25 service cost. No live purchase commitment or supplier email was made.

Troubleshooting

Wait for Link search results and choose the exact record. Leave each edited field to commit its value. Check required dates in every item row. A saved draft and a submitted record are different states. If validation fails, correct the highlighted field and verify the saved result before continuing.

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