NexCommand AINexCom Knowledge Base
Tutorial

Receive stock with a Material Receipt

Choose Supply Chain → Inventory → Stock Entry. Use Purchase Receipt instead when receiving against a purchase order.

Supply ChainUpdated 13 October 2026Configuration-aware guidance

Before you start

Use your authorized ERP account and the correct company. These screenshots use fictional staging records. Replace the example quantities, dates, warehouses and values with your approved business information. Submission affects the relevant workflow or stock ledger; review the draft first.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Addresses used in this tutorial

ERP_URL is your organization’s ERP address. ACADEMY_URL is the Academy base address: staging uses https://erpstaging.nexcommand.ai/academy; production uses https://academy.nexcommand.ai. Saved record IDs and temporary draft IDs differ between installations. Course IDs and element IDs in the example are not portable to another installation.

Step-by-step instructions

Step 1 of 7

Open inventory work

Choose Supply Chain → Inventory → Stock Entry. Use Purchase Receipt instead when receiving against a purchase order.

Example / selection
Inventory → Stock Entry
Expected result
The stock-entry list opens.
Expected URL expression{ERP_URL}/desk/nexcom-workflow/Supply%20Chain/Inventory
Open inventory work — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 2 of 7

Create a stock entry

Select Add Stock Entry and choose Material Receipt as Stock Entry Type.

Example / selection
Material Receipt
Expected result
The entry records incoming stock.
Expected URL expression{ERP_URL}/desk/stock-entry
Create a stock entry — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 3 of 7

Enter the receipt

Choose the target warehouse, item, actual quantity and valuation rate. Confirm the UOM. Do not use zero value accidentally.

Example / selection
10 Nos at USD 125 into DEMO Docs Receiving
Expected result
The receipt contains a reviewed stock quantity and value.
Expected URL expression{ERP_URL}/desk/stock-entry/{RECORD_ID}
Enter the receipt — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 4 of 7

Save the draft

Save and review the resulting document before submission.

Example / selection
MAT-STE-2026-00006
Expected result
Draft is saved; stock posting still requires submission.
Expected URL expression{ERP_URL}/desk/stock-entry/{RECORD_ID}
Save the draft — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 5 of 7

Confirm submission

Select Submit and confirm after checking the quantity and warehouse.

Example / selection
Ten fictional pressure sensors
Expected result
The ERP applies the authorized stock movement.
Expected URL expression{ERP_URL}/desk/stock-entry/{RECORD_ID}
Confirm submission — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 6 of 7

Check submitted status

Confirm Submitted and the permanent stock-entry identifier.

Example / selection
MAT-STE-2026-00006
Expected result
The transaction is posted.
Expected URL expression{ERP_URL}/desk/stock-entry/{RECORD_ID}
Check submitted status — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 7 of 7

Verify the ledger

Use View → Stock Ledger and check the voucher, item, warehouse, incoming quantity and resulting balance.

Example / selection
In 10; balance 10; value USD 1,250
Expected result
The ledger reflects the receipt.
Expected URL expression{ERP_URL}/desk/query-report/Stock%20Ledger
Verify the ledger — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.

Verified result

The submitted staging receipt produced an incoming quantity of ten and stock value of USD 1,250.

Troubleshooting

Wait for Link search results and choose the exact record. Leave each edited field to commit its value. Check required dates in every item row. A saved draft and a submitted record are different states. If validation fails, correct the highlighted field and verify the saved result before continuing.

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