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Tutorial

Reconcile a physical stock count

Open Stock Reconciliation and create a new record. Choose Stock Reconciliation as Purpose for an adjustment to existing stock.

Supply ChainUpdated 13 October 2026Configuration-aware guidance

Before you start

Use your authorized ERP account and the correct company. These screenshots use fictional staging records. Replace the example quantities, dates, warehouses and values with your approved business information. Submission affects the relevant workflow or stock ledger; review the draft first.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Addresses used in this tutorial

ERP_URL is your organization’s ERP address. ACADEMY_URL is the Academy base address: staging uses https://erpstaging.nexcommand.ai/academy; production uses https://academy.nexcommand.ai. Saved record IDs and temporary draft IDs differ between installations. Course IDs and element IDs in the example are not portable to another installation.

Step-by-step instructions

Step 1 of 8

Choose Stock Reconciliation

Open Stock Reconciliation and create a new record. Choose Stock Reconciliation as Purpose for an adjustment to existing stock.

Example / selection
Stock Reconciliation
Expected result
The record is prepared for a physical count.
Expected URL expression{ERP_URL}/desk/stock-reconciliation/new-stock-reconciliation-{TEMP_ID}
Choose Stock Reconciliation — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 2 of 8

Fetch the warehouse items

Select the warehouse in Fetch Items and apply the selection.

Example / selection
DEMO Docs Receiving
Expected result
The existing stock rows are loaded.
Expected URL expression{ERP_URL}/desk/stock-reconciliation/new-stock-reconciliation-{TEMP_ID}
Fetch the warehouse items — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 3 of 8

Review the current quantity

Read the fetched item, warehouse, quantity and valuation rate before editing.

Example / selection
Current quantity 8; rate USD 125
Expected result
The baseline is visible.
Expected URL expression{ERP_URL}/desk/stock-reconciliation/new-stock-reconciliation-{TEMP_ID}
Review the current quantity — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 4 of 8

Enter the counted balance

Enter the actual counted quantity, not the difference. Leave the cell to commit the edit.

Example / selection
Counted 7, not minus 1
Expected result
The reconciliation records the intended final balance.
Expected URL expression{ERP_URL}/desk/stock-reconciliation/new-stock-reconciliation-{TEMP_ID}
Enter the counted balance — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 5 of 8

Save and check the adjustment

Save. Review the difference amount and approved difference account.

Example / selection
Difference USD -125; Stock Adjustment account
Expected result
The draft represents the one-unit reduction.
Expected URL expression{ERP_URL}/desk/stock-reconciliation/{RECORD_ID}
Save and check the adjustment — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 6 of 8

Confirm submission

Submit only after the count and account are reviewed.

Example / selection
MAT-RECO-2026-00002
Expected result
The adjustment is authorized.
Expected URL expression{ERP_URL}/desk/stock-reconciliation/{RECORD_ID}
Confirm submission — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 7 of 8

Verify Submitted

Check the document status and saved counted quantity.

Example / selection
7 Nos
Expected result
The reconciliation is posted.
Expected URL expression{ERP_URL}/desk/stock-reconciliation/{RECORD_ID}
Verify Submitted — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.
Step 8 of 8

Verify the final stock balance

Open View → Stock Ledger and inspect this voucher. Confirm the resulting balance and value adjustment.

Example / selection
Balance 7; value change USD -125
Expected result
The ledger agrees with the count.
Expected URL expression{ERP_URL}/desk/query-report/Stock%20Ledger
Verify the final stock balance — redacted NexCom tutorial image
Actual staging capture. Personal identity masked; the captured application viewport is retained. Scroll position follows the action shown.

Verified result

The submitted reconciliation and its stock ledger were verified: the receiving warehouse balance is seven with a USD 125 reduction.

Troubleshooting

Wait for Link search results and choose the exact record. Leave each edited field to commit its value. Check required dates in every item row. A saved draft and a submitted record are different states. If validation fails, correct the highlighted field and verify the saved result before continuing.

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