Field reference
Vehicle
How to use Vehicle in Vehicles & Fleet Operations: access, working steps, fields, related records and troubleshooting.
Purpose and access
Register the vehicle and operating details, maintain assigned drivers, and capture fuel, service and expense activity. Review operational logs together with maintenance and logistics records for the same vehicle.
This page is a record page in Fleet Management → Vehicles & Fleet Operations. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: License Plate, Make, Model, Odometer Value (Last), Fuel Type, Fuel UOM.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Vehicle from Fleet Management → Vehicles & Fleet Operations, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
License Platelicense_plate | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Makemake | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Modelmodel | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Companycompany | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Odometer Value (Last)last_odometer | Int Required | Enter a whole-number value. |
Acquisition Dateacquisition_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Locationlocation | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Chassis Nochassis_no | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Vehicle Valuevehicle_value | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Employeeemployee | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Employee |
Insurance Companyinsurance_company | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Policy Nopolicy_no | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Start Datestart_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
End Dateend_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Fuel Typefuel_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Fuel UOMuom | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: UOM |
Last Carbon Checkcarbon_check_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Colorcolor | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Wheelswheels | Int Optional | Enter a whole-number value. |
Doorsdoors | Int Optional | Enter a whole-number value. |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Vehicle |
Asset recordnexcom_asset | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset |
Tracker IDnexcom_tracker_id | Int Optional · Read-only | Enter a whole-number value. |
Tracker unique IDnexcom_tracker_unique_id | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Next service duenexcom_service_due_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Service due odometernexcom_service_due_odometer | Int Optional | Enter a whole-number value. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.