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Field reference

Driver

How to use Driver in Vehicles & Fleet Operations: access, working steps, fields, related records and troubleshooting.

Fleet ManagementUpdated 12 October 2026Configuration-aware guidance
Open Driver ↗Module guide

Purpose and access

Register the vehicle and operating details, maintain assigned drivers, and capture fuel, service and expense activity. Review operational logs together with maintenance and logistics records for the same vehicle.

This page is a record page in Fleet Management → Vehicles & Fleet Operations. Use the link above to open the configured destination; permissions are checked by the destination service.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Before you start

Prepare the required information: Full Name, Status.

Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.

Working steps

  1. Open Driver from Fleet Management → Vehicles & Fleet Operations, or use ERP Search.
  2. Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
  3. Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
  4. Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
  5. Save the record and address validation messages. Reload and verify the saved values and relationships.
  6. Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.

Field reference

These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.

FieldType / behaviorHow to use it
Seriesnaming_seriesSelect
Optional		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • HR-DRI-.YYYY.-
Full Namefull_nameData
Required		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
StatusstatusSelect
Required		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Active
  • Suspended
  • Left
TransportertransporterLink
Optional		Applicable for external driver

Linked record: Supplier

EmployeeemployeeLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Employee

Cellphone Numbercell_numberData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
AddressaddressLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Address

UseruserLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: User

License Numberlicense_numberData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Issuing Dateissuing_dateDate
Optional		Choose the business date required for this field. Confirm its relationship to other dates on the record.
Expiry Dateexpiry_dateDate
Optional		Choose the business date required for this field. Confirm its relationship to other dates on the record.
Driving License Categorydriving_license_categoryTable
Optional		Add the relevant child rows and review required columns, quantities and references before saving.

Linked record: Driving License Category

Child tables

Driving License Category — child-row fields
FieldType / behaviorHow to use it
Driver licence classclassData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
DescriptiondescriptionData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Issuing Dateissuing_dateDate
Optional		Choose the business date required for this field. Confirm its relationship to other dates on the record.
Expiry Dateexpiry_dateDate
Optional		Choose the business date required for this field. Confirm its relationship to other dates on the record.

Troubleshooting

  • Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
  • Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
  • Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
  • Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.
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