Field reference
Quality Inspection
How to use Quality Inspection in Quality: access, working steps, fields, related records and troubleshooting.
Purpose and access
Define inspection templates and parameters, record inspection results and manage quality objectives or corrective actions. Link evidence to the item, receipt, production or service record being reviewed.
This page is a record page in GRC & Quality → Quality. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Series, Report Date, Status, Inspection Type, Reference Type, Reference Name, Item Code, Sample Size, Inspected By.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Quality Inspection from GRC & Quality → Quality, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Seriesnaming_series | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Companycompany | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Report Datereport_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Statusstatus | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Inspection Typeinspection_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Reference Typereference_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Reference Namereference_name | Dynamic Link Required | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Item Codeitem_code | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Item |
Item Serial Noitem_serial_no | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Serial No |
Batch Nobatch_no | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Batch |
Sample Sizesample_size | Float Required | Enter a numeric value using the required unit and precision. |
Item Nameitem_name | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Descriptiondescription | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
BOM Nobom_no | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: BOM |
Quality Inspection Templatequality_inspection_template | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Quality Inspection Template |
Manual Inspectionmanual_inspection | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Readingsreadings | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Quality Inspection Reading |
Inspected Byinspected_by | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: User |
Verified Byverified_by | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Remarksremarks | Text Optional | Provide the required record description or content. Keep operational instructions clear and applicable. |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Quality Inspection |
Letter Headletter_head | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Letter Head |
Child tables
Readings — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Parameterspecification | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Quality Inspection Parameter |
Parameter Groupparameter_group | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Quality Inspection Parameter Group |
Statusstatus | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Acceptance Criteria Valuevalue | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Numericnumeric | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Manual Inspectionmanual_inspection | Check Optional | Set the status manually. |
Minimum Valuemin_value | Float Optional | Applied on each reading. |
Maximum Valuemax_value | Float Optional | Applied on each reading. |
Formula Based Criteriaformula_based_criteria | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Acceptance Criteria Formulaacceptance_formula | Code Optional | Simple Python formula applied on Reading fields. Numeric eg. 1: reading_1 > 0.2 and reading_1 < 0.5 Numeric eg. 2: mean > 3.5 (mean of populated fields) Value based eg.: reading_value in ("A", "B", "C") |
Reading Valuereading_value | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 1reading_1 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 2reading_2 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 3reading_3 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 4reading_4 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 5reading_5 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 6reading_6 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 7reading_7 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 8reading_8 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 9reading_9 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reading 10reading_10 | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.