Field reference
Process Statement Of Accounts
How to use Process Statement Of Accounts in General Ledger & Closing: access, working steps, fields, related records and troubleshooting.
Purpose and access
Establish the chart of accounts and fiscal structure, review journals and ledgers, and complete period-end checks. Reconcile subledgers to the general ledger before closing; preserve the audit trail for corrections.
This page is a record page in Finance & Accounting → General Ledger & Closing. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Report, Company, Customers.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Process Statement Of Accounts from Finance & Accounting → General Ledger & Closing, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Reportreport | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
From Datefrom_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Posting Dateposting_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Accountaccount | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Categorize Bycategorize_by | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Cost Centercost_center | Table MultiSelect Optional | Select the permitted linked entries; the stored rows associate those records with this document. Linked record: PSOA Cost Center |
Territoryterritory | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Territory |
Ignore Exchange Rate Revaluation and Gain / Loss Journalsignore_exchange_rate_revaluation_journals | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Ignore System Generated Credit / Debit Notesignore_cr_dr_notes | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
To Dateto_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Finance Bookfinance_book | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Finance Book |
Currencycurrency | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Projectproject | Table MultiSelect Optional | Select the permitted linked entries; the stored rows associate those records with this document. Linked record: PSOA Project |
Payment Terms Templatepayment_terms_template | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Payment Terms Template |
Sales Partnersales_partner | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Sales Partner |
Sales Personsales_person | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Sales Person |
Show Remarksshow_remarks | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Based On Payment Termsbased_on_payment_terms | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Show Future Paymentsshow_future_payments | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Select Customers Bycustomer_collection | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Recipientcollection_name | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Send To Primary Contactprimary_mandatory | Check Optional | A customer must have primary contact email. |
Show Net Values in Party Accountshow_net_values_in_party_account | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Customerscustomers | Table Required | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Process Statement Of Accounts Customer |
Print Formatprint_format | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Print Format |
Orientationorientation | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Page Break After Each SoAinclude_break | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Include Ageing Summaryinclude_ageing | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Ageing Based Onageing_based_on | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Letter Headletter_head | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Letter Head |
Terms and Conditionsterms_and_conditions | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Terms and Conditions |
Enable Auto Emailenable_auto_email | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Sendersender | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Email Account |
Frequencyfrequency | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Filter Duration (Months)filter_duration | Int Optional | Enter a whole-number value. |
Start Datestart_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
PDF Namepdf_name | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Subjectsubject | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
CC Tocc_to | Table MultiSelect Optional | Select the permitted linked entries; the stored rows associate those records with this document. Linked record: Process Statement Of Accounts CC |
Bodybody | Text Editor Optional | Maintain formatted content for the record; review any public-facing output before publishing. |
Child tables
Cost Center — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Cost Centercost_center_name | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Project — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Projectproject_name | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Customers — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Customercustomer | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Customer |
Customer Namecustomer_name | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Billing Emailbilling_email | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Primary Contact Emailprimary_email | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
CC To — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
CCcc | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: User |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.