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Field reference

Account

How to use Account in General Ledger & Closing: access, working steps, fields, related records and troubleshooting.

Finance & AccountingUpdated 12 October 2026Configuration-aware guidance
Open Account ↗Module guide

Purpose and access

Establish the chart of accounts and fiscal structure, review journals and ledgers, and complete period-end checks. Reconcile subledgers to the general ledger before closing; preserve the audit trail for corrections.

This page is a record page in Finance & Accounting → General Ledger & Closing. Use the link above to open the configured destination; permissions are checked by the destination service.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Before you start

Prepare the required information: Account Name, Company, Parent Account.

Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.

Working steps

  1. Open Account from Finance & Accounting → General Ledger & Closing, or use ERP Search.
  2. Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
  3. Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
  4. Save the record and address validation messages. Reload and verify the saved values and relationships.
  5. Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.

Field reference

These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.

FieldType / behaviorHow to use it
DisabledisabledCheck
Optional		Enable or disable the named option only when it matches the intended record behavior.
Account Nameaccount_nameData
Required		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Account Numberaccount_numberData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Is Groupis_groupCheck
Optional		Enable or disable the named option only when it matches the intended record behavior.
CompanycompanyLink
Required		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Company

Root Typeroot_typeSelect
Optional · Read-only		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Asset
  • Liability
  • Income
  • Expense
  • Equity
Report Typereport_typeSelect
Optional · Read-only		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Balance Sheet
  • Profit and Loss
Currencyaccount_currencyLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Currency

Parent Accountparent_accountLink
Required		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Account

Account Categoryaccount_categoryLink
Optional		Used with Financial Report Template

Linked record: Account Category

Account Typeaccount_typeSelect
Optional		Setting Account Type helps in selecting this Account in transactions.
Available choices
  • Accumulated Depreciation
  • Asset Received But Not Billed
  • Bank
  • Cash
  • Chargeable
  • Capital Work in Progress
  • Cost of Goods Sold
  • Current Asset
  • Current Liability
  • Depreciation
  • Direct Expense
  • Direct Income
  • Equity
  • Expense Account
  • Expenses Included In Asset Valuation
  • Expenses Included In Valuation
  • Fixed Asset
  • Income Account
  • Indirect Expense
  • Indirect Income
  • Liability
  • Payable
  • Receivable
  • Round Off
  • Round Off for Opening
  • Stock
  • Stock Adjustment
  • Stock Received But Not Billed
  • Service Received But Not Billed
  • Tax
  • Temporary
Tax Ratetax_rateFloat
Optional		Rate at which this tax is applied
Frozenfreeze_accountSelect
Optional		If the account is frozen, entries are allowed to restricted users.
Available choices
  • No
  • Yes
Balance must bebalance_must_beSelect
Optional		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Debit
  • Credit
Include in grossinclude_in_grossCheck
Optional		Enable or disable the named option only when it matches the intended record behavior.

Troubleshooting

  • Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
  • Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
  • Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
  • Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.
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