Process Payment Reconciliation
How to use Process Payment Reconciliation in Banking & Payments: access, working steps, fields, related records and troubleshooting.
Purpose and access
Record receipts, payments and transfers with the correct party, accounts, currency and allocation. Reconcile bank activity with ERP entries. A payment record is not a bank transfer instruction unless a separately configured integration performs that action.
This page is a record page in Finance & Accounting → Banking & Payments. Use the link above to open the configured destination; permissions are checked by the destination service.
Before you start
Prepare the required information: Company, Party Type, Party, Receivable/Payable Account.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Process Payment Reconciliation from Finance & Accounting → Banking & Payments, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Party Typeparty_type | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Partyparty | Dynamic Link Required | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Receivable/Payable Accountreceivable_payable_account | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Default Advance Accountdefault_advance_account | Link Optional | Only 'Payment Entries' made against this advance account are supported. Linked record: Account |
From Invoice Datefrom_invoice_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
To Invoice Dateto_invoice_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
From Payment Datefrom_payment_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
To Payment Dateto_payment_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Bank/Cash Accountbank_cash_account | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Statusstatus | Select Optional · Read-only | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Error Logerror_log | Long Text Optional | Complete the value according to the field label and the record’s validation rules. |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Process Payment Reconciliation |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.