Bank Clearance
How to use Bank Clearance in Banking & Payments: access, working steps, fields, related records and troubleshooting.
Purpose and access
Record receipts, payments and transfers with the correct party, accounts, currency and allocation. Reconcile bank activity with ERP entries. A payment record is not a bank transfer instruction unless a separately configured integration performs that action.
This page is a settings page in Finance & Accounting → Banking & Payments. Use the link above to open the configured destination; permissions are checked by the destination service.
Before you start
Prepare the required information: Account, From Date, To Date.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Bank Clearance from Finance & Accounting → Banking & Payments, or use ERP Search.
- Review the existing configuration before editing.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Accountaccount | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
From Datefrom_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
To Dateto_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Bank Accountbank_account | Link Optional | Select the Bank Account to reconcile. Linked record: Bank Account |
Include Reconciled Entriesinclude_reconciled_entries | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Include POS Transactionsinclude_pos_transactions | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Payment Entriespayment_entries | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Bank Clearance Detail |
Child tables
Payment Entries — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Payment Documentpayment_document | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Payment Entrypayment_entry | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Against Accountagainst_account | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Amountamount | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Posting Dateposting_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Cheque Numbercheque_number | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Cheque Datecheque_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Clearance Dateclearance_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.