Payment Ledger Entry
How to use Payment Ledger Entry in Banking & Payments: access, working steps, fields, related records and troubleshooting.
Purpose and access
Record receipts, payments and transfers with the correct party, accounts, currency and allocation. Reconcile bank activity with ERP entries. A payment record is not a bank transfer instruction unless a separately configured integration performs that action.
This page is a internal/admin record in Finance & Accounting → Banking & Payments. Use the link above to open the configured destination; permissions are checked by the destination service.
Before you start
Review the current settings or existing records and prepare the information needed for the change.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Payment Ledger Entry from Finance & Accounting → Banking & Payments, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Posting Dateposting_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Companycompany | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Account Typeaccount_type | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Accountaccount | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Party Typeparty_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Partyparty | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Due Datedue_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Voucher Detail Novoucher_detail_no | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Finance Bookfinance_book | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Finance Book |
Voucher Typevoucher_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Voucher Novoucher_no | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Against Voucher Typeagainst_voucher_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Against Voucher Noagainst_voucher_no | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Amountamount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Currencyaccount_currency | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Amount in Account Currencyamount_in_account_currency | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
DeLinkeddelinked | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Remarksremarks | Text Optional | Provide the required record description or content. Keep operational instructions clear and applicable. |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.