Field reference
Payment Entry
How to use Payment Entry in Banking & Payments: access, working steps, fields, related records and troubleshooting.
Purpose and access
Record receipts, payments and transfers with the correct party, accounts, currency and allocation. Reconcile bank activity with ERP entries. A payment record is not a bank transfer instruction unless a separately configured integration performs that action.
This page is a internal/admin record in Finance & Accounting → Banking & Payments. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Series, Payment Type, Posting Date, Company, Account Paid From, Account Paid To, Paid Amount, Source Exchange Rate, Received Amount, Target Exchange Rate.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Payment Entry from Finance & Accounting → Banking & Payments, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Seriesnaming_series | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Payment Typepayment_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Posting Dateposting_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Mode of Paymentmode_of_payment | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Mode of Payment |
Party Typeparty_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Partyparty | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Party Nameparty_name | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Book Advance Payments in Separate Party Accountbook_advance_payments_in_separate_party_account | Check Optional · Read-only | Enable or disable the named option only when it matches the intended record behavior. |
Consider for Tax Withholdingapply_tds | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Tax Withholding Categorytax_withholding_category | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Tax Withholding Category |
Company Bank Accountbank_account | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Bank Account |
Party Bank Accountparty_bank_account | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Bank Account |
Contactcontact_person | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Contact |
Emailcontact_email | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Account Paid Frompaid_from | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Account Currency (From)paid_from_account_currency | Link Required · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Account Paid Topaid_to | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Account Currency (To)paid_to_account_currency | Link Required · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Paid Amountpaid_amount | Currency Required | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Source Exchange Ratesource_exchange_rate | Float Required | Enter a numeric value using the required unit and precision. |
Paid Amount (Company Currency)base_paid_amount | Currency Required · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Received Amountreceived_amount | Currency Required | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Target Exchange Ratetarget_exchange_rate | Float Required | Enter a numeric value using the required unit and precision. |
Received Amount (Company Currency)base_received_amount | Currency Required · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Payment Referencesreferences | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Payment Entry Reference |
Total Allocated Amounttotal_allocated_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Total Allocated Amount (Company Currency)base_total_allocated_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Unallocated Amountunallocated_amount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Difference Amount (Company Currency)difference_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Purchase Taxes and Charges Templatepurchase_taxes_and_charges_template | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Purchase Taxes and Charges Template |
Sales Taxes and Charges Templatesales_taxes_and_charges_template | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Sales Taxes and Charges Template |
Advance Taxes and Chargestaxes | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Advance Taxes and Charges |
Total Taxes and Charges (Company Currency)base_total_taxes_and_charges | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Total Taxes and Chargestotal_taxes_and_charges | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Payment Deductions or Lossdeductions | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Payment Entry Deduction |
Tax Withholding Grouptax_withholding_group | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Tax Withholding Group |
Ignore Tax Withholding Thresholdignore_tax_withholding_threshold | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Edit Tax Withholding Entriesoverride_tax_withholding_entries | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Tax Withholding Entriestax_withholding_entries | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Tax Withholding Entry |
Cheque/Reference Noreference_no | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Cheque/Reference Datereference_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Clearance Dateclearance_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Statusstatus | Select Optional · Read-only | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Custom Remarkscustom_remarks | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Remarksremarks | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
In Words (Company Currency)base_in_words | Small Text Optional · Read-only | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Is Openingis_opening | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Letter Headletter_head | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Letter Head |
Print Headingprint_heading | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Print Heading |
Bankbank | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Bank Account Nobank_account_no | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Payment Orderpayment_order | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Payment Order |
In Wordsin_words | Small Text Optional · Read-only | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Payment Entry |
Auto Repeatauto_repeat | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Auto Repeat |
Child tables
Payment References — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Typereference_doctype | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Namereference_name | Dynamic Link Required | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Due Datedue_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Supplier Invoice Nobill_no | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Payment Termpayment_term | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Payment Term |
Payment Term Outstandingpayment_term_outstanding | Float Optional · Read-only | Enter a numeric value using the required unit and precision. |
Account Typeaccount_type | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Payment Typepayment_type | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Reconcile Effect Onreconcile_effect_on | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Grand Totaltotal_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Outstandingoutstanding_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Allocatedallocated_amount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Exchange Rateexchange_rate | Float Optional · Read-only | Enter a numeric value using the required unit and precision. |
Exchange Gain/Lossexchange_gain_loss | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Accountaccount | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Payment Requestpayment_request | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Payment Request |
Payment Request Outstandingpayment_request_outstanding | Float Optional · Read-only | Enter a numeric value using the required unit and precision. |
Advance Voucher Typeadvance_voucher_type | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Advance Voucher Noadvance_voucher_no | Dynamic Link Optional · Read-only | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Advance Taxes and Charges — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Add Or Deductadd_deduct_tax | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Typecharge_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Reference Row #row_id | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Account Headaccount_head | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Descriptiondescription | Small Text Required | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Considered In Paid Amountincluded_in_paid_amount | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Is Tax Withholding Accountis_tax_withholding_account | Check Optional · Read-only | Enable or disable the named option only when it matches the intended record behavior. |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Tax Raterate | Float Optional | Enter a numeric value using the required unit and precision. |
Account Currencycurrency | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Net Amountnet_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Amounttax_amount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Totaltotal | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Amount (Company Currency)base_tax_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Net Amount (Company Currency)base_net_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Total (Company Currency)base_total | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Payment Deductions or Loss — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Accountaccount | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Cost Centercost_center | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Amount (Company Currency)amount | Currency Required | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Is Exchange Gain / Loss?is_exchange_gain_loss | Check Optional · Read-only | Enable or disable the named option only when it matches the intended record behavior. |
Descriptiondescription | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Dunningdunning | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Dunning |
Tax Withholding Entries — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Companycompany | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Party Typeparty_type | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Partyparty | Dynamic Link Optional · Read-only | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Tax IDtax_id | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Tax Withholding Categorytax_withholding_category | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Tax Withholding Category |
Tax Withholding Grouptax_withholding_group | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Tax Withholding Group |
Base Taxable Amounttaxable_amount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Tax Ratetax_rate | Percent Optional | Enter the percentage expected by the calculation and verify the resulting amount. |
Base Tax Withheldwithholding_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Taxable Document Typetaxable_doctype | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Taxable Document Nametaxable_name | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Taxable Datetaxable_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Currencycurrency | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Exchange Rateconversion_rate | Float Optional · Read-only | Enter a numeric value using the required unit and precision. |
Under Withheld Reasonunder_withheld_reason | Select Optional · Read-only | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Lower Deduction Certificatelower_deduction_certificate | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Lower Deduction Certificate |
Withholding Document Typewithholding_doctype | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Withholding Document Namewithholding_name | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Withholding Datewithholding_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Statusstatus | Select Optional · Read-only | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.