Opening Invoice Creation Tool
How to use Opening Invoice Creation Tool in General Ledger & Closing: access, working steps, fields, related records and troubleshooting.
Purpose and access
Establish the chart of accounts and fiscal structure, review journals and ledgers, and complete period-end checks. Reconcile subledgers to the general ledger before closing; preserve the audit trail for corrections.
This page is a settings page in Finance & Accounting → General Ledger & Closing. Use the link above to open the configured destination; permissions are checked by the destination service.
Before you start
Prepare the required information: Company, Invoice Type, invoices.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Opening Invoice Creation Tool from Finance & Accounting → General Ledger & Closing, or use ERP Search.
- Review the existing configuration before editing.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Create Missing Partycreate_missing_party | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Invoice Typeinvoice_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
invoicesinvoices | Table Required | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Opening Invoice Creation Tool Item |
Child tables
invoices — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Invoice Numberinvoice_number | Data Optional | Reference number of the invoice from the previous system |
Party IDparty | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Party Nameparty_name | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Temporary Opening Accounttemporary_opening_account | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Posting Dateposting_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Due Datedue_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Supplier Invoice Datesupplier_invoice_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Item Nameitem_name | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Outstanding Amountoutstanding_amount | Currency Required | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Quantityqty | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.