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Field reference

Monthly Distribution

How to use Monthly Distribution in Budgets & Cost Control: access, working steps, fields, related records and troubleshooting.

Finance & AccountingUpdated 12 October 2026Configuration-aware guidance
Open Monthly Distribution ↗Module guide

Purpose and access

Define the budget, accounting period, cost center or project and monitored accounts. Review actual postings against the selected dimensions. Investigate timing, allocation and company filters before treating a variance as a spend issue.

This page is a record page in Finance & Accounting → Budgets & Cost Control. Use the link above to open the configured destination; permissions are checked by the destination service.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Before you start

Prepare the required information: Distribution Name.

Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.

Working steps

  1. Open Monthly Distribution from Finance & Accounting → Budgets & Cost Control, or use ERP Search.
  2. Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
  3. Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
  4. Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
  5. Save the record and address validation messages. Reload and verify the saved values and relationships.
  6. Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.

Field reference

These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.

FieldType / behaviorHow to use it
Distribution Namedistribution_idData
Required		Name of the Monthly Distribution
Fiscal Yearfiscal_yearLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Fiscal Year

Monthly Distribution PercentagespercentagesTable
Optional		Add the relevant child rows and review required columns, quantities and references before saving.

Linked record: Monthly Distribution Percentage

Child tables

Monthly Distribution Percentages — child-row fields
FieldType / behaviorHow to use it
MonthmonthData
Required · Read-only		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Percentage Allocationpercentage_allocationFloat
Optional		Enter a numeric value using the required unit and precision.

Troubleshooting

  • Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
  • Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
  • Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
  • Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.
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