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Field reference

Journal Entry Template

How to use Journal Entry Template in General Ledger & Closing: access, working steps, fields, related records and troubleshooting.

Finance & AccountingUpdated 12 October 2026Configuration-aware guidance
Open Journal Entry Template ↗Module guide

Purpose and access

Establish the chart of accounts and fiscal structure, review journals and ledgers, and complete period-end checks. Reconcile subledgers to the general ledger before closing; preserve the audit trail for corrections.

This page is a internal/admin record in Finance & Accounting → General Ledger & Closing. Use the link above to open the configured destination; permissions are checked by the destination service.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Before you start

Prepare the required information: Template Title, Journal Entry Type, Series, Company.

Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.

Working steps

  1. Open Journal Entry Template from Finance & Accounting → General Ledger & Closing, or use ERP Search.
  2. Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
  3. Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
  4. Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
  5. Save the record and address validation messages. Reload and verify the saved values and relationships.
  6. Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.

Field reference

These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.

FieldType / behaviorHow to use it
Template Titletemplate_titleData
Required		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Journal Entry Typevoucher_typeSelect
Required		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Journal Entry
  • Inter Company Journal Entry
  • Bank Entry
  • Cash Entry
  • Credit Card Entry
  • Debit Note
  • Credit Note
  • Contra Entry
  • Excise Entry
  • Write Off Entry
  • Opening Entry
  • Depreciation Entry
  • Exchange Rate Revaluation
Seriesnaming_seriesSelect
Required		Choose one of the configured list values. Status fields may be controlled by the record workflow.
CompanycompanyLink
Required		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Company

Is Openingis_openingSelect
Optional		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • No
  • Yes
Multi Currencymulti_currencyCheck
Optional		Enable or disable the named option only when it matches the intended record behavior.
Accounting EntriesaccountsTable
Optional		Add the relevant child rows and review required columns, quantities and references before saving.

Linked record: Journal Entry Template Account

Child tables

Accounting Entries — child-row fields
FieldType / behaviorHow to use it
AccountaccountLink
Required		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Account

Party Typeparty_typeLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: DocType

PartypartyDynamic Link
Optional		Select the record identified by the associated document-type field. Verify both the type and the linked record.
Cost Centercost_centerLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Cost Center

ProjectprojectLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Project

Troubleshooting

  • Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
  • Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
  • Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
  • Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.
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