Field reference
GL Entry
How to use GL Entry in General Ledger & Closing: access, working steps, fields, related records and troubleshooting.
Purpose and access
Establish the chart of accounts and fiscal structure, review journals and ledgers, and complete period-end checks. Reconcile subledgers to the general ledger before closing; preserve the audit trail for corrections.
This page is a internal/admin record in Finance & Accounting → General Ledger & Closing. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Review the current settings or existing records and prepare the information needed for the change.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open GL Entry from Finance & Accounting → General Ledger & Closing, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Posting Dateposting_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Transaction Datetransaction_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Fiscal Yearfiscal_year | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Fiscal Year |
Due Datedue_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Accountaccount | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Account Currencyaccount_currency | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Againstagainst | Text Optional | Provide the required record description or content. Keep operational instructions clear and applicable. |
Party Typeparty_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Partyparty | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Voucher Typevoucher_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Voucher Novoucher_no | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Voucher Subtypevoucher_subtype | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Transaction Currencytransaction_currency | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Against Voucher Typeagainst_voucher_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Against Voucheragainst_voucher | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Voucher Detail Novoucher_detail_no | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Transaction Exchange Ratetransaction_exchange_rate | Float Optional | Enter a numeric value using the required unit and precision. |
Reporting Currency Exchange Ratereporting_currency_exchange_rate | Float Optional | Enter a numeric value using the required unit and precision. |
Debit Amount in Account Currencydebit_in_account_currency | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Debit Amountdebit | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Debit Amount in Transaction Currencydebit_in_transaction_currency | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Debit Amount in Reporting Currencydebit_in_reporting_currency | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Credit Amount in Account Currencycredit_in_account_currency | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Credit Amountcredit | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Credit Amount in Transaction Currencycredit_in_transaction_currency | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Credit Amount in Reporting Currencycredit_in_reporting_currency | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Finance Bookfinance_book | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Finance Book |
Companycompany | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Is Openingis_opening | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Is Advanceis_advance | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Is Cancelledis_cancelled | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Remarksremarks | Text Optional | Provide the required record description or content. Keep operational instructions clear and applicable. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.