Bank Transaction Rule
How to use Bank Transaction Rule in Banking & Payments: access, working steps, fields, related records and troubleshooting.
Purpose and access
Record receipts, payments and transfers with the correct party, accounts, currency and allocation. Reconcile bank activity with ERP entries. A payment record is not a bank transfer instruction unless a separately configured integration performs that action.
This page is a record page in Finance & Accounting → Banking & Payments. Use the link above to open the configured destination; permissions are checked by the destination service.
Before you start
Prepare the required information: Rule Name, Transaction Type, Priority, Company, Description Rules, Classify As.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Bank Transaction Rule from Finance & Accounting → Banking & Payments, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Rule Namerule_name | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Transaction Typetransaction_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Prioritypriority | Int Required | Enter a whole-number value. |
Min Amountmin_amount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Max Amountmax_amount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Rule Descriptionrule_description | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Description Rulesdescription_rules | Table Required | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Bank Transaction Rule Description Conditions |
Classify Asclassify_as | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Accountaccount | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Bank Entry Typebank_entry_type | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Party Typeparty_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Partyparty | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Accountsaccounts | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Bank Transaction Rule Accounts |
Child tables
Description Rules — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Checkcheck | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Valuevalue | Small Text Required | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Accounts — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Accountaccount | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Party Typeparty_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Party Type |
Partyparty | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Debitdebit | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Creditcredit | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
User Remarkuser_remark | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.