Field reference
Bank Transaction
How to use Bank Transaction in Banking & Payments: access, working steps, fields, related records and troubleshooting.
Purpose and access
Record receipts, payments and transfers with the correct party, accounts, currency and allocation. Reconcile bank activity with ERP entries. A payment record is not a bank transfer instruction unless a separately configured integration performs that action.
This page is a record page in Finance & Accounting → Banking & Payments. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Series.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Bank Transaction from Finance & Accounting → Banking & Payments, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Seriesnaming_series | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Datedate | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Is Rule Evaluatedis_rule_evaluated | Check Optional · Read-only | Enable or disable the named option only when it matches the intended record behavior. |
Matched Transaction Rulematched_transaction_rule | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Bank Transaction Rule |
Statusstatus | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Bank Accountbank_account | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Bank Account |
Companycompany | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Bank Transaction |
Depositdeposit | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Withdrawalwithdrawal | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Currencycurrency | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Descriptiondescription | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Reference Numberreference_number | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Transaction IDtransaction_id | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Transaction Typetransaction_type | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Payment Entriespayment_entries | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Bank Transaction Payments |
Allocated Amountallocated_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Unallocated Amountunallocated_amount | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Party Typeparty_type | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Partyparty | Dynamic Link Optional | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Party Name/Account Holder (Bank Statement)bank_party_name | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Party Account No. (Bank Statement)bank_party_account_number | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Party IBAN (Bank Statement)bank_party_iban | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Included Feeincluded_fee | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Excluded Feeexcluded_fee | Currency Optional | On save, the Excluded Fee will be converted to an Included Fee. |
Child tables
Payment Entries — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Payment Documentpayment_document | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: DocType |
Payment Entrypayment_entry | Dynamic Link Required | Select the record identified by the associated document-type field. Verify both the type and the linked record. |
Allocated Amountallocated_amount | Currency Required | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Clearance Dateclearance_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Reconciliation Typereconciliation_type | Select Optional · Read-only | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.