Field reference
Asset Repair
How to use Asset Repair in Maintenance & Repair: access, working steps, fields, related records and troubleshooting.
Purpose and access
Register maintenance or repair against the applicable asset, supplier service and cost context. Record diagnosis, planned dates, parts and completion evidence. Use linked stock and purchase records to account for material and external service costs.
This page is a record page in MRO → Maintenance & Repair. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Series, Asset, Failure Date.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Asset Repair from MRO → Maintenance & Repair, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Seriesnaming_series | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Companycompany | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Assetasset | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset |
Asset Nameasset_name | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Repair Statusrepair_status | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Failure Datefailure_date | Datetime Required | Record the date and time in the configured system/user time zone. |
Completion Datecompletion_date | Datetime Optional | Record the date and time in the configured system/user time zone. |
Downtimedowntime | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset Repair |
Error Descriptiondescription | Long Text Optional | Complete the value according to the field label and the record’s validation rules. |
Actions performedactions_performed | Long Text Optional | Complete the value according to the field label and the record’s validation rules. |
Repair Purchase Invoicesinvoices | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Asset Repair Purchase Invoice |
Repair Costrepair_cost | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Stock Itemsstock_items | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Asset Repair Consumed Item |
Consumed Items Costconsumed_items_cost | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Capitalize Repair Costcapitalize_repair_cost | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Increase In Asset Life(Months)increase_in_asset_life | Int Optional | Enter a whole-number value. |
Total Repair Costtotal_repair_cost | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Repair typenexcom_repair_type | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Prioritynexcom_priority | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Planned completionnexcom_due_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Assigned techniciannexcom_assigned_employee | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Employee |
Vehiclenexcom_vehicle | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Vehicle |
Quality inspectionnexcom_quality_inspection | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Quality Inspection |
Repair evidencenexcom_repair_evidence | Attach Optional | Upload the permitted evidence file. Confirm the record and privacy settings before sharing. |
Child tables
Repair Purchase Invoices — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Purchase Invoicepurchase_invoice | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Purchase Invoice |
Expense Accountexpense_account | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Repair Costrepair_cost | Currency Required | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Stock Items — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Itemitem_code | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Item |
Warehousewarehouse | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Warehouse |
Valuation Ratevaluation_rate | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Consumed Quantityconsumed_quantity | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Total Valuetotal_value | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Serial and Batch Bundleserial_and_batch_bundle | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Serial and Batch Bundle |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.