Field reference
Asset Maintenance Log
How to use Asset Maintenance Log in Maintenance & Repair: access, working steps, fields, related records and troubleshooting.
Purpose and access
Register maintenance or repair against the applicable asset, supplier service and cost context. Record diagnosis, planned dates, parts and completion evidence. Use linked stock and purchase records to account for material and external service costs.
This page is a internal/admin record in MRO → Maintenance & Repair. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Series, Maintenance Status.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Asset Maintenance Log from MRO → Maintenance & Repair, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Asset Maintenanceasset_maintenance | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset Maintenance |
Seriesnaming_series | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Asset Nameasset_name | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Item Codeitem_code | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Item Nameitem_name | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Tasktask | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset Maintenance Task |
Task Nametask_name | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Maintenance Typemaintenance_type | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Periodicityperiodicity | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Has Certificatehas_certificate | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Certificatecertificate_attachement | Attach Optional | Upload the permitted evidence file. Confirm the record and privacy settings before sharing. |
Maintenance Statusmaintenance_status | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Assign Toassign_to_name | Read Only Optional | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Task Assignee Emailtask_assignee_email | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Due Datedue_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Completion Datecompletion_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Descriptiondescription | Read Only Optional · Read-only | System-provided value; correct its source record or calculation rather than overwriting the displayed result. |
Actions performedactions_performed | Text Editor Optional | Maintain formatted content for the record; review any public-facing output before publishing. |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset Maintenance Log |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.