Field reference
Asset
How to use Asset in Fixed Assets: access, working steps, fields, related records and troubleshooting.
Purpose and access
Register assets and their accounting information, location and custodian. Review depreciation settings, movements, servicing and disposal through the applicable records. Asset repair and stock consumption are separate linked activities.
This page is a record page in Finance & Accounting → Fixed Assets. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Item Code, Asset Name, Location, Company, Purchase Date.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Asset from Finance & Accounting → Fixed Assets, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Seriesnaming_series | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Item Codeitem_code | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Item |
Asset Nameasset_name | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Locationlocation | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Location |
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Asset Categoryasset_category | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset Category |
Asset Typeasset_type | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Maintenance Requiredmaintenance_required | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Calculate Depreciationcalculate_depreciation | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Purchase Receiptpurchase_receipt | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Purchase Receipt |
Purchase Invoicepurchase_invoice | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Purchase Invoice |
Purchase Datepurchase_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Available for Use Dateavailable_for_use_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Disposal Datedisposal_date | Date Optional · Read-only | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Net Purchase Amountnet_purchase_amount | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Asset Quantityasset_quantity | Int Optional | Enter a whole-number value. |
Additional Asset Costadditional_asset_cost | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Total Asset Costtotal_asset_cost | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Opening Accumulated Depreciationopening_accumulated_depreciation | Currency Optional | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Is Fully Depreciatedis_fully_depreciated | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Opening Number of Booked Depreciationsopening_number_of_booked_depreciations | Int Optional | Enter a whole-number value. |
Finance Booksfinance_books | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Asset Finance Book |
Depreciation Methoddepreciation_method | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Frequency of Depreciation (Months)frequency_of_depreciation | Int Optional | Enter a whole-number value. |
Total Number of Depreciationstotal_number_of_depreciations | Int Optional | Enter a whole-number value. |
Cost Centercost_center | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Asset Ownerasset_owner | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Asset Owner Companyasset_owner_company | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Customercustomer | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Customer |
Suppliersupplier | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Supplier |
Policy numberpolicy_number | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Insurerinsurer | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Insured valueinsured_value | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Insurance Start Dateinsurance_start_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Insurance End Dateinsurance_end_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Comprehensive Insurancecomprehensive_insurance | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Statusstatus | Select Optional · Read-only | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Custodiancustodian | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Employee |
Departmentdepartment | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Department |
Journal Entry for Scrapjournal_entry_for_scrap | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Journal Entry |
Split Fromsplit_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Asset |
Child tables
Finance Books — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Finance Bookfinance_book | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Finance Book |
Depreciation Methoddepreciation_method | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Frequency of Depreciation (Months)frequency_of_depreciation | Int Required | Enter a whole-number value. |
Total Number of Depreciationstotal_number_of_depreciations | Int Required | Enter a whole-number value. |
Increase In Asset Life (Months)increase_in_asset_life | Int Optional · Read-only | via Asset Repair |
Depreciation Posting Datedepreciation_start_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Salvage Value Percentagesalvage_value_percentage | Percent Optional | Enter the percentage expected by the calculation and verify the resulting amount. |
Salvage Valueexpected_value_after_useful_life | Currency Optional | Expected Value After Useful Life |
Rate of Depreciation (%)rate_of_depreciation | Percent Optional | Enter the percentage expected by the calculation and verify the resulting amount. |
Depreciate based on daily pro-ratadaily_prorata_based | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Depreciate based on shiftsshift_based | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Value After Depreciationvalue_after_depreciation | Currency Optional · Read-only | Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value. |
Total Number of Booked Depreciationstotal_number_of_booked_depreciations | Int Optional · Read-only | Enter a whole-number value. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.