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Field reference

Stock Closing Entry

How to use Stock Closing Entry in Inventory: access, working steps, fields, related records and troubleshooting.

Supply ChainUpdated 12 October 2026Configuration-aware guidance
Open Stock Closing Entry ↗Module guide

Purpose and access

Use stock transactions to record receipts, issues, transfers and reconciliation. Confirm warehouses, units, batches and serial numbers before submission. Use the stock ledger to investigate movements rather than editing an item to simulate stock.

This page is a internal/admin record in Supply Chain → Inventory. Use the link above to open the configured destination; permissions are checked by the destination service.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Before you start

Prepare the required information: To Date.

Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.

Working steps

  1. Open Stock Closing Entry from Supply Chain → Inventory, or use ERP Search.
  2. Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
  3. Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
  4. Save the record and address validation messages. Reload and verify the saved values and relationships.
  5. When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.

Field reference

These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.

FieldType / behaviorHow to use it
Naming Seriesnaming_seriesSelect
Optional		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • CBAL-.#####
CompanycompanyLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Company

StatusstatusSelect
Optional · Read-only		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Draft
  • Queued
  • In Progress
  • Completed
  • Failed
  • Cancelled
From Datefrom_dateDate
Optional · Read-only		Set automatically to the day after the previous Stock Closing Entry, or to the first stock transaction's date
To Dateto_dateDate
Required		Choose the business date required for this field. Confirm its relationship to other dates on the record.
Amended Fromamended_fromLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Stock Closing Entry

Troubleshooting

  • Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
  • Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
  • Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
  • Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.
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