Field reference
Payroll Entry
How to use Payroll Entry in Payroll: access, working steps, fields, related records and troubleshooting.
Purpose and access
Maintain salary components, structures and assignments, then prepare payroll for the selected period. Review attendance and leave effects, deductions and employee details before submission and payment. Payroll access is private.
This page is a internal/admin record in Human Resources → Payroll. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Posting Date, Company, Currency, Exchange Rate, Payroll Payable Account, Start Date, End Date, Cost Center.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Payroll Entry from Human Resources → Payroll, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Posting Dateposting_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Companycompany | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Currencycurrency | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Currency |
Exchange Rateexchange_rate | Float Required | Enter a numeric value using the required unit and precision. |
Payroll Payable Accountpayroll_payable_account | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Statusstatus | Select Optional · Read-only | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Salary Slip Based on Timesheetsalary_slip_based_on_timesheet | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Payroll Frequencypayroll_frequency | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Start Datestart_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
End Dateend_date | Date Required | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Deduct Tax For Unsubmitted Tax Exemption Proofdeduct_tax_for_unsubmitted_tax_exemption_proof | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Branchbranch | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Branch |
Departmentdepartment | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Department |
Designationdesignation | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Designation |
Gradegrade | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Employee Grade |
Number Of Employeesnumber_of_employees | Int Optional · Read-only | Enter a whole-number value. |
employeesemployees | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Payroll Employee Detail |
Validate Attendancevalidate_attendance | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Cost Centercost_center | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Cost Center |
Projectproject | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Project |
Payment Accountpayment_account | Link Optional | Select Payment Account to make Bank Entry Linked record: Account |
Bank Accountbank_account | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Bank Account |
Overtime Slip Stepovertime_step | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Error Messageerror_message | Text Editor Optional · Read-only | Maintain formatted content for the record; review any public-facing output before publishing. |
Amended Fromamended_from | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Payroll Entry |
Child tables
employees — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Employeeemployee | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Employee |
Employee Nameemployee_name | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Departmentdepartment | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Department |
Designationdesignation | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Is Salary Withheldis_salary_withheld | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.