Field reference
NexCom Supplier Registration
How to use NexCom Supplier Registration in Suppliers: access, working steps, fields, related records and troubleshooting.
Purpose and access
Create the Supplier master and associate contacts, addresses and supply categories. Review vendor registrations separately; creating the master does not grant a portal login access to purchasing documents.
This page is a record page in Supply Chain → Suppliers. Use the link above to open the configured destination; permissions are checked by the destination service.
ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.
Before you start
Prepare the required information: Legal company name, Business type, Registration number, Contact phone, Country, City / town, Street address.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open NexCom Supplier Registration from Supply Chain → Suppliers, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Requestersubmitted_by | Link Required · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: User |
Approved Suppliersupplier | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Supplier |
Legal company namelegal_name | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Business typebusiness_type | Select Required | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Registration numberregistration_number | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Tax identifiertax_id | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Websitewebsite | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Contact phonephone | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Countrycountry | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Country |
State / provincestate_id | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: NexCom Geo State |
City / towncity_id | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: NexCom Geo City |
State labelstate | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
City labelcity | Data Optional · Read-only | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Street addressaddress_line | Small Text Required | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Postal codepostal_code | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Supply categoriescategories | Small Text Required · Read-only | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Certificationscertificates | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: NexCom Supplier Certificate |
Statusstatus | Select Optional | Choose one of the configured list values. Status fields may be controlled by the record workflow.Available choices
|
Message to requesterpublic_message | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Approved byreviewed_by | Link Optional · Read-only | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: User |
Child tables
Certifications — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Certificate titlecertificate_name | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Issuerissuer | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Certificate numbercertificate_number | Data Optional | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Expiry dateexpiry_date | Date Optional | Choose the business date required for this field. Confirm its relationship to other dates on the record. |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.