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Field reference

Material Request

How to use Material Request in Purchasing: access, working steps, fields, related records and troubleshooting.

Supply ChainUpdated 12 October 2026Configuration-aware guidance
Open Material Request ↗Module guide

Purpose and access

Start with a material requirement, request supplier quotations, compare responses, issue a purchase order and receive the delivery. Record the purchase invoice and payment in Finance & Accounting after the appropriate checks.

This page is a record page in Supply Chain → Purchasing. Use the link above to open the configured destination; permissions are checked by the destination service.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Before you start

Prepare the required information: Series, Purpose, Company, Transaction Date, Items.

Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.

Working steps

  1. Open Material Request from Supply Chain → Purchasing, or use ERP Search.
  2. Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
  3. Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
  4. Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
  5. Save the record and address validation messages. Reload and verify the saved values and relationships.
  6. When the draft is complete and you are authorized, submit it through the available approval process. Submission can create operational or accounting effects. Use the permitted cancellation/amendment process for later corrections.

Field reference

These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.

FieldType / behaviorHow to use it
Seriesnaming_seriesSelect
Required		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • MAT-MR-.YYYY.-
Purposematerial_request_typeSelect
Required		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Purchase
  • Material Transfer
  • Material Issue
  • Manufacture
  • Subcontracting
  • Customer Provided
CustomercustomerLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Customer

CompanycompanyLink
Required		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Company

Auto Created (Reorder)auto_created_via_reorderCheck
Optional · Read-only		Enable or disable the named option only when it matches the intended record behavior.
Transaction Datetransaction_dateDate
Required		Choose the business date required for this field. Confirm its relationship to other dates on the record.
Required Byschedule_dateDate
Optional		Choose the business date required for this field. Confirm its relationship to other dates on the record.
Price Listbuying_price_listLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Price List

Amended Fromamended_fromLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Material Request

Scan Barcodescan_barcodeData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Last Scanned Warehouselast_scanned_warehouseData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Set Source Warehouseset_from_warehouseLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Warehouse

Set Target Warehouseset_warehouseLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Warehouse

ItemsitemsTable
Required		Add the relevant child rows and review required columns, quantities and references before saving.

Linked record: Material Request Item

Termstc_nameLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Terms and Conditions

Terms and Conditions ContenttermsText Editor
Optional		Maintain formatted content for the record; review any public-facing output before publishing.
StatusstatusSelect
Optional · Read-only		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Draft
  • Submitted
  • Stopped
  • Cancelled
  • Pending
  • Partially Ordered
  • Partially Received
  • Ordered
  • Issued
  • Transferred
  • Received
% Orderedper_orderedPercent
Optional · Read-only		Enter the percentage expected by the calculation and verify the resulting amount.
Transfer Statustransfer_statusSelect
Optional · Read-only		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Not Started
  • In Transit
  • Completed
% Receivedper_receivedPercent
Optional · Read-only		Enter the percentage expected by the calculation and verify the resulting amount.
Letter Headletter_headLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Letter Head

Print Headingselect_print_headingLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Print Heading

Job Cardjob_cardLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Job Card

Work Orderwork_orderLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Work Order

Child tables

Items — child-row fields
FieldType / behaviorHow to use it
Item Codeitem_codeLink
Required		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Item

Item Nameitem_nameData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Required Byschedule_dateDate
Required		Choose the business date required for this field. Confirm its relationship to other dates on the record.
DescriptiondescriptionText Editor
Optional		Maintain formatted content for the record; review any public-facing output before publishing.
Item Groupitem_groupLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Item Group

BrandbrandLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Brand

ImageimageAttach Image
Optional · Read-only		Upload an appropriate image in a supported format. Logo and profile images have different purposes and access requirements.
QuantityqtyFloat
Required		Enter a numeric value using the required unit and precision.
Stock UOMstock_uomLink
Required · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: UOM

Source Warehousefrom_warehouseLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Warehouse

Target WarehousewarehouseLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Warehouse

UOMuomLink
Required		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: UOM

UOM Conversion Factorconversion_factorFloat
Required		Enter a numeric value using the required unit and precision.
Stock Qtystock_qtyFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
Min Order Qtymin_order_qtyFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
Projected Qtyprojected_qtyFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
Actual Qtyactual_qtyFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
Completed Qtyordered_qtyFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
Received Qtyreceived_qtyFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
RaterateCurrency
Optional		Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value.
AmountamountCurrency
Optional · Read-only		Enter the monetary amount in the applicable currency. Review the transaction and company currency before using the value.
Expense Accountexpense_accountLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Account

WIP Composite Assetwip_composite_assetLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Asset

ManufacturermanufacturerLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Manufacturer

Manufacturer Part Numbermanufacturer_part_noData
Optional · Read-only		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
BOM Nobom_noLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: BOM

ProjectprojectLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Project

Cost Centercost_centerLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Cost Center

Lead Time Datelead_time_dateDate
Optional · Read-only		Choose the business date required for this field. Confirm its relationship to other dates on the record.
Sales Ordersales_orderLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Sales Order

Production Planproduction_planLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: Production Plan

Material Request Plan Itemmaterial_request_plan_itemData
Optional · Read-only		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
Projected On Handprojected_on_handFloat
Optional · Read-only		If the reorder check is set at the Group warehouse level, the available quantity becomes the sum of the projected quantities of all its child warehouses.
Reorder Levelreorder_levelFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
Reorder Qtyreorder_qtyFloat
Optional · Read-only		Enter a numeric value using the required unit and precision.
Page Breakpage_breakCheck
Optional		Enable or disable the named option only when it matches the intended record behavior.

Troubleshooting

  • Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
  • Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
  • Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
  • Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.
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