Expense Claim Type
How to use Expense Claim Type in Expenses & Travel: access, working steps, fields, related records and troubleshooting.
Purpose and access
Record authorized travel or expense claims with dates, category, amounts, currency and receipts. Submit for the configured review and accounting process. An approved claim may still require a separate payment entry.
This page is a record page in Human Resources → Expenses & Travel. Use the link above to open the configured destination; permissions are checked by the destination service.
Before you start
Prepare the required information: Expense Claim Type.
Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.
Working steps
- Open Expense Claim Type from Human Resources → Expenses & Travel, or use ERP Search.
- Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
- Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
- Add the required child rows. Review each row’s identifiers, linked records and values, using the child-table field reference below.
- Save the record and address validation messages. Reload and verify the saved values and relationships.
- Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.
Field reference
These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.
| Field | Type / behavior | How to use it |
|---|---|---|
Deferred Expense Accountdeferred_expense_account | Check Optional | Enable or disable the named option only when it matches the intended record behavior. |
Expense Claim Typeexpense_type | Data Required | Enter the identifier or short text requested by the label. Preserve external reference numbers accurately. |
Accountsaccounts | Table Optional | Add the relevant child rows and review required columns, quantities and references before saving. Linked record: Expense Claim Account |
Descriptiondescription | Small Text Optional | Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data. |
Child tables
Accounts — child-row fields
| Field | Type / behavior | How to use it |
|---|---|---|
Companycompany | Link Optional | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Company |
Default Accountdefault_account | Link Required | Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship. Linked record: Account |
Troubleshooting
- Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
- Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
- Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
- Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.