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Field reference

Activity Log

How to use Activity Log in Monitoring & Backups: access, working steps, fields, related records and troubleshooting.

System AdminUpdated 12 October 2026Configuration-aware guidance
Open Activity Log ↗Module guide

Purpose and access

Review the available system health, logs, scheduled jobs and backup controls. A backup is useful only when its restore procedure and required recovery keys are known and tested.

This page is a internal/admin record in System Admin → Monitoring & Backups. Use the link above to open the configured destination; permissions are checked by the destination service.

ERP links open in a new tab. Sign in with your own account; record visibility, actions and approval authority follow your assigned permissions. Screens can differ by company and configuration.

Before you start

Prepare the required information: Subject.

Confirm the company, party, dates, units and source references that apply. Select existing links carefully and check for an existing record before creating a duplicate.

Working steps

  1. Open Activity Log from System Admin → Monitoring & Backups, or use ERP Search.
  2. Filter the list and open the relevant record. To add a record, use Add/New when your role provides that action.
  3. Complete the editable fields described below. Required fields and validation conditions must be satisfied; read-only values are set by the system or their source records.
  4. Save the record and address validation messages. Reload and verify the saved values and relationships.
  5. Use any additional workflow actions only when the record and your role provide them. Saving this record does not automatically complete a related transaction or external action.

Field reference

These fields come from the installed ERP definition. Hidden fields and password inputs are omitted. Additional conditions, custom scripts and workflow rules can make a field required or read-only in a particular context.

FieldType / behaviorHow to use it
SubjectsubjectSmall Text
Required		Provide concise contextual information relevant to the record. Avoid unrelated personal or confidential data.
MessagecontentText Editor
Optional		Maintain formatted content for the record; review any public-facing output before publishing.
Datecommunication_dateDatetime
Optional		Record the date and time in the configured system/user time zone.
IP Addressip_addressData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.
OperationoperationSelect
Optional		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Login
  • Logout
  • Impersonate
StatusstatusSelect
Optional		Choose one of the configured list values. Status fields may be controlled by the record workflow.
Available choices
  • Success
  • Failed
  • Linked
  • Closed
Reference Document Typereference_doctypeLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: DocType

Reference Namereference_nameDynamic Link
Optional		Select the record identified by the associated document-type field. Verify both the type and the linked record.
Reference Ownerreference_ownerRead Only
Optional		System-provided value; correct its source record or calculation rather than overwriting the displayed result.
Timeline DocTypetimeline_doctypeLink
Optional		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: DocType

Timeline Nametimeline_nameDynamic Link
Optional		Select the record identified by the associated document-type field. Verify both the type and the linked record.
Link DocTypelink_doctypeLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: DocType

Link Namelink_nameDynamic Link
Optional · Read-only		Select the record identified by the associated document-type field. Verify both the type and the linked record.
UseruserLink
Optional · Read-only		Choose an existing linked record. Check its company and ownership; typing a label alone does not create a new relationship.

Linked record: User

Full Namefull_nameData
Optional		Enter the identifier or short text requested by the label. Preserve external reference numbers accurately.

Troubleshooting

  • Not permitted: verify the account, role and source-document permission. Do not share an administrator login.
  • Missing record or address: inspect the relevant Link or Dynamic Link fields; a matching title alone does not establish a relationship.
  • Cannot save or change status: review required fields, read-only values, document status and the configured approval transition.
  • Unexpected report or portal result: review company/date filters, source-document submission and the approved party or Employee link.
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